Educational Grants Management System Home

Announcements
(12/10/2024)
GUIDES, INSTRUCTIONS AND TRAINING VIDEOS ARE NOW AVAILABLE ON eGMS
1. Detailed step-by-step instructions on how to start and submit a new grant application or an application revision/amendment, as well as how to complete and submit various forms and requests (such as SAM ID Verification and User Add/Change Request), are available under the WDE Resources tab on the left-side menu bar of this page, in the eGMS Guides and Instructions for LEAs folder. 
  - A comprehensive guidebook for the ESEA Consolidated Application (including individual titles) was recently added. 
  - Instructions on how to set up budget for an approved grant use CTE Professional Development grant as an example.
  - Submitting Cash Requests document is continuously updated to reflect and address all the issues LEAs might encounter while submitting reimbursement requests to the WDE.

2. In April of 2024, the eGMS vendor, EMS LINQ representatives visited Cheyenne to provide initial training for all LEA users. During the 2024 STAR event, LINQ representatives conducted additional trainings on the fiscal aspects of the new eGMS. Recordings and slides from both events are available on the WDE Resources page of this website under eGMS Trainings  for LEAs. 
Please watch the training videos first if you are new to the eGMS.
(12/9/2024)
ADDING, MAKING CHANGES FOR, OR REMOVING USERS MAY ONLY BE DONE THROUGH THE WDE
IMPORTANT: Within each LEA, there are designated parties who have the capacity to manage eGMS User Request Form and submit it to the WDE. If you are not that person, please contact them with your request. You can find their contact info in the Address Book on the left-side menu bar.
If your role at the LEA allows you to submit the eGMS User Request Form to the WDE, kindly follow the steps below:
     1. From the left-side menu, go to Application Supplement -> Application Supplements.
     2. Click on eGMS User Request Form.
     3. Change Status from Application Supplement Not Started to Application Supplement Started.
     4. Fill out all sections of the eGMS User Request Form.
     5. Change Status from Application Supplement Started to Application Supplement Completed. By doing so, you will effectively submit the form to the WDE for further processing.
(8/20/2024)
MISSING AN EMAIL SENT VIA eGMS? 
If you are not receiving notifications or bulk emails sent via eGMS, please contact your organization's IT Department to whitelist noreply@egrantsmanagement.com. Remember to check your Spam folder for missing emails.
Reminders
(12/5/2024)
Updated instructions for Cash Requests are uploaded under eGMS Guides and Instructions for LEAs on the WDE Resources page.
IMPORTANT:
1. Please remember that in the new eGMS, you can only submit one cash request per program at a time. As soon as the submitted cash request is processed and marked Paid in the system, you can submit another cash request for that particular program.
2. When requesting funds, enter the entire accumulated expenditures to date in the Expenditure Details section, not just what is being requesting on that cash request. This will then show an amount due to your organization on the Request section, as the system will automatically calculate the new cash request amount being submitted.
(11/21/2024)
All questions regarding this system should be submitted via Feedback Form, as follows:
   - Go to Contact WDE option on the left-hand side, fill out the form and submit it to the WDE. You do not have to be a current user (have a login/password) in order to use it.
   - Please do not email directly to the eGMS Program Manager; your email will go to the back of the queue and will not be addressed as quickly as the inquiries submitted via Feedback Form.
   - Contact individual program managers directly with questions specific to their grant applications. They were the ones who designed the applications and were involved in the implementation process, thus, they are best equipped to assist you with the specifics of their grants.
(10/23/2024)
An allocation revision will automatically trigger application amendment/revision. Please note that the system will automatically trigger an application revision as soon as allocation amounts are revised in the eGMS. This is true for all approved applications. In cases when the application is in progress, users won't be able to submit it to the WDE until they budget all funds, including new allocation.
(10/3/2024)
Clarification on the use of Title II-A 2024-2025 funds for literacy professional development is available in the eGMS Guides and Instructions for LEAs folder on the WDE Resources page.
(4/23/2023)
DISCLOSURES: The Wyoming Department of Education does not Discriminate on the basis of race, color, national origin, sex, age or disability in admission or access to, or treatment of employment in its programs or activities. Inquiries concerning Title VI, Title IX, Section 504, and ADAAA may be referred to Wyoming Department of Education, Office for Civil Rights Coordinator, 2300 Capitol Avenue, Cheyenne, WY 82002-0050 or 307-777-7673, or the office for Civil Rights, Region VIII, U.S. Department of Education, Federal Building, Suite 310, 1244 Speer Boulevard, Denver, CO 80204-3582, or 303-844-5695 or TDD 303-844-3417. This information will be provided in an alternative format upon request.